Guild Butler is operated by an independent developer, not a company. These terms are deliberately written in plain language. They cover the Discord bot, the web dashboard and the Guild Butler Capture desktop app.
1. Acceptance of terms
By adding Guild Butler (the "Service") to a Discord server, signing in to its web dashboard, or installing the Guild Butler Capture desktop app, you agree to these Terms on behalf of yourself and, if you are a server administrator, the members of that server. If you do not agree, do not use the Service.
2. The Service
Guild Butler is a Discord bot with a companion web dashboard (app.guild-butler.com) and an optional desktop app, Guild Butler Capture. Together they help Albion Online guilds organize raids, record attendance, track and settle in-game silver, review regear claims, run recruitment, follow their killboard and keep guild records such as vault and energy logs. The Service is provided for community management purposes only.
3. In-game currency only
All balances, "banks," taxes, payouts, giveaways and bets handled by the Service refer solely to fictional in-game silver recorded as numbers inside Discord. The Service never logs in to your Albion Online account, never moves in-game items or currency, and never processes real money through the bot; paid plans are arranged with us directly. Guild Butler is not affiliated with, endorsed by, or sponsored by Albion Online or Sandbox Interactive GmbH.
4. Guild Butler Capture (desktop app)
Guild Butler Capture is free, open-source software (GPL-3.0) that records the loot your character picks up by reading Albion Online's network traffic on your own computer. It only observes: it never types, clicks or changes anything in the game, and it sends nothing to the game. Capturing needs a packet-capture driver — Npcap on Windows, which the app downloads from its makers and which is licensed by them, or a one-time permission helper on macOS. The app works on its own; pairing it to a Discord server is optional and can be undone at any time with /capture revoke. On Windows the app updates itself from our GitHub releases.
You are responsible for making sure that running the app complies with the rules of Albion Online and of any other platform involved. The app is provided "as is": we do not guarantee that every pickup is captured, and a capture log is a record, not a ruling — how your guild acts on it is your guild's decision.
5. Acceptable use
You agree not to abuse, overload, probe, or attempt to gain unauthorized access to the hosted Service; not to feed it falsified or doctored capture files, logs or screenshots; not to use it to harass others or violate Discord's Terms of Service; and to ensure your guild's use complies with all applicable rules of the games and platforms involved.
6. Accounts & Discord
Authentication is handled through Discord. You are responsible for activity under your Discord account, including uploads from any capture device paired to it — keep your computer and its pairing safe, and revoke a device you no longer control. Officer-level permissions within the Service are configured by your server administrators, not by us.
7. Availability & changes
We aim for high availability but provide the Service "as is," without warranties of uninterrupted operation. We may add, change, or remove features, and may suspend the Service for maintenance. Current status is published on our status page.
8. Limitation of liability
To the maximum extent permitted by law, Guild Butler and its operators are not liable for any indirect, incidental, or consequential damages, or for any loss of in-game currency, data, or guild standing arising from use of the Service, the desktop app, or any capture log.
Questions about these Terms? Reach us in our community Discord or at support@guild-butler.com.
Guild Butler is operated by an independent developer, not a company. This policy is deliberately written in plain language. It covers the Discord bot, the web dashboard, the public killboard pages on this site and the Guild Butler Capture desktop app.
1. What this covers
One policy for everything we run: the Guild Butler Discord bot, the web dashboard at app.guild-butler.com, the public killboard pages on this site, and the Guild Butler Capture desktop app for Windows and macOS. Our servers are in Finland, in the European Union. Where this page is translated, the English version is the one that governs.
2. What we collect from Discord
When your guild uses the bot we store your Discord user ID, your username and display name as they were when you acted, the IDs of the servers (guilds) you use it in, and the roles you hold there. If your guild turns on nickname sync, the bot also reads your server nickname and sets a role prefix on it. During a raid's roll call or a voice move it reads which voice channel you are in. The bot reads the content of messages only in the threads and consoles it opens for a purpose — a regear claim, an energy-log paste, a dropped loot file, an application thread — and stores what you post there, including screenshots. It does not read your other messages or your direct messages.
Signing in to the dashboard uses Discord's own login (OAuth) with the identify, guilds and guilds.members.read permissions, so we can see who you are, which servers you share with the bot and which roles you hold there. Your Discord access token is kept in memory only, for as long as your session lasts.
3. What you and your guild enter
Raid signups and attendance; in-game silver balances, taxes, payouts, giveaways, bets and other silver games; regear requests and the screenshots attached to them; ratings; player profiles and raid presets; recruitment applications — your answers to the guild's questions, your in-game name, an optional stats screenshot and the notes officers add while reviewing — together with the temporary interview voice room; and the guild's own records that officers paste in, such as vault (chest and bank) exports and siphoned-energy logs, which name the players in them. We collect only what the features you use require.
4. In-game names
Guild Butler links Albion Online character names to Discord accounts so that loot, energy, kills and applications land on the right member. A link is created when you set it yourself with /ign set, when your application is approved, when an officer confirms a claim, or when the killboard sees your linked character on a kill. Linked names are visible to your guild. They are never shown on the public killboard pages, which name Albion characters only — no page ever reveals which Discord account plays which character. You can remove a link at any time with /ign unlink.
5. Guild Butler Capture (desktop app)
What it reads. The app records loot by reading the network traffic between your Albion Online client and the game's servers, on your computer, through a packet-capture driver (Npcap on Windows, a one-time permission helper on macOS). It never logs in to your account, never changes anything in the game and never sends anything to it.
What it keeps on your computer. A plain-text loot log per capture run: for each pickup, the time, who looted, their guild and alliance, the item and quantity, and whose corpse, bag or chest it came from. Because the game broadcasts nearby pickups to your client, this log also names pickups by other players you were near. The app also keeps your detected character name, its own diagnostic log, your settings and — if you pair it — a device token, encrypted with your operating system's keychain (macOS) or DPAPI (Windows). These files are yours: uninstalling the app or deleting them removes them.
Pairing. Pairing is optional. You run /capture pair in Discord and receive a one-time code valid for ten minutes; the app sends that code and a device name (by default your computer's name) to our server and receives a device token. We store the code and the token only as hashes, together with your Discord user ID, the server you paired to, the device name, when it was created and last seen, and a count of lines uploaded. /capture devices lists your devices and /capture revoke disables one.
What a paired device uploads. The loot lines described above, with the file name and a run ID; and, if your guild uses those features and your role allows it, the guild's siphoned-energy log (player names and amounts), its energy total, and the server's daily bonus rotation, which contains no personal data. Nothing else is uploaded — no screenshots, no chat, no other traffic — and the app has no analytics or crash reporting.
What we keep. Raw uploaded lines are deleted after 7 days. What survives is your own itemised loot history — one entry per day and item for what your character picked up, valued at the time — kept until you delete it with /capture forget, and the per-raid, per-player totals your guild's loot sessions were settled on. Revoking a device keeps its history readable; the device itself can no longer upload.
Other services the app contacts. Our API at app.guild-butler.com; npcap.com, to fetch the Windows driver installer; and GitHub, where Windows builds check for updates and where all of the app's source code lives under the GPL-3.0. The installers themselves are served from this site.
6. Killboard data
If your guild connects its killboard, we fetch kills and deaths from Albion Online's public game-info API: for each event, the players involved with their in-game names and IDs, guild and alliance, gear, the victim's inventory, item power, fame, and who assisted with how much damage or healing. This is public game data, not something taken from your account, and it is kept for 90 days. From it we render kill cards, guild reports and the dashboard's fight pages, and estimate the silver value of gear with market prices from the Albion Online Data Project (we send it item IDs only, never anything about you). A guild can additionally opt in to the public killboard pages on this site; those pages show Albion character, guild and alliance names only.
7. What we do not collect
We never ask for or store your Albion Online login or password, and never take card or payment details through the bot — paid plans are arranged with us directly. We do not read message content outside the bot's own threads and consoles, do not read direct messages, and run no advertising, tracking or analytics scripts on this site, in the dashboard or in the desktop app.
8. How we use it
Your data is used only to run the Service for your guild — rendering raid boards and kill cards, computing settlements, keeping the append-only ledgers, attributing loot and energy to the right member, and showing your dashboard. The bot sends you a direct message only about something that concerns you — a regear decision, an application you filed, a raid you signed up for that was called off, a negative energy balance, a giveaway you host — and never for marketing. We do not sell your data and do not use it for advertising.
9. Sharing & third parties
Your data is visible within your own guild according to the roles your officers configure. Alliance attendance sharing is strictly opt-in and consent-gated, and shares attendance only — never silver balances. The public killboard is opt-in per guild and shows Albion identities only. To run the Service we rely on a few providers: Hetzner (hosting, Finland); Cloudflare R2 (storage for our encrypted backups); Discord (the platform your guild lives on); GitHub (our source code and the desktop app's update feed); and Npcap by Insecure.Com LLC (the Windows capture driver, downloaded from them). We also fetch public data from Sandbox Interactive's game-info API and prices from the Albion Online Data Project. None of them receives your personal data from us beyond what a request itself carries, such as your IP address when the app checks for an update.
10. Storage, security & retention
Data lives on our servers in Finland, with nightly backups encrypted before they leave the machine and kept for 30 days. Pairing codes and device tokens are stored as hashes; white-label bot tokens are encrypted at rest. In short: raw capture and loot-log lines, 7 days; regear screenshot images, 30 days after a claim is decided (the claim record stays); killboard events, 90 days; dashboard sessions, until you sign out or the Discord token expires; technical server logs (IP address, request path), kept for troubleshooting; everything else for as long as your guild uses the Service. If the bot is removed from a server we keep the guild's records so that a re-install picks up where it left off — ask us and we delete them.
11. Your rights & controls
You may request access to, correction of, or deletion of your personal data by contacting us, and a server administrator may ask us to delete their guild's records. Some controls are in your hands directly: /ign unlink removes a name link, /capture revoke disables a paired device, /capture forget deletes your personal loot history, and deleting the app's local files removes everything it kept on your computer. Ledgers are append-only, so a correction is recorded as a new entry rather than by rewriting history.
12. Children
The Service is not directed at children. You must meet Discord's minimum age — 13, or higher where your country requires it — to use it.
When this policy changes we update it here and move the date at the top. Privacy questions or requests? Reach us in our community Discord or at support@guild-butler.com.